Exhibitors FAQ

You can view the rules of the event HERE

Please see our Exhibitor Pricing document or go to the Exhibitor Registration page and click on the button labeled “Exhibitor Pricing”.

Please see our Sponsorship Pricing document or go to the Sponsor Registration page and click on the button labeled “Sponsor Pricing”.

The Prescott Valley Outdoor Summit takes place at the Findlay Toyota Center. You can view a map HERE.

3201 Main St
Prescott Valley, AZ 86314

The Prescott Valley Outdoor Summit takes place September 30th – October 1st, 2023.

Saturday 9am – 5pm

Sunday 9am – 3pm

EXHIBITORS: Visit the Exhibitor Registration page and click on the button labeled “Sponsorship/Exhibitor Agreement”.

SPONSORS: Visit the Sponsor Registration page and click on the button labeled “Sponsorship/Exhibitor Agreement”.

Coming Soon

Sections 5 and 6 of the Sponsorship/Exhibitor Agreement and within the Rules of Event under the “Booth Space” section will outline all booth space rules and guidelines. 

Exclusive exhibitor parking will be available on the north side of Findlay Toyota Center with access from the east off N. Lake Valley Rd. and is available from Thursday, September 28 through Monday, October 2. Please refer to the Event Map page for details.

Per section 15 in the Sponsorship/Exhibitor Agreement, Sponsor/Exhibitor shall be solely responsible for obtaining any licenses, permits or approvals under federal, state or local law applicable to its activities at the Event. Sponsor/Exhibitor shall be solely responsible for obtaining any necessary tax identification numbers and permits and for paying all taxes, license fees, use fees, or other fees, charges, levies or penalties that become due to any governmental authority in connection with its activities at the Event. Sponsor/Exhibitor will not permit the delivery of merchandise at the Event Facility without the express permission of the Event Organizer. 

Friday, September 29 from 8am to 5pm. All Exhibitors must check in at the registration area upon setup arrival.

Sponsors/Exhibitors must bring all supplies and equipment necessary for set-up. The Event Organizer is not responsible for providing any items necessary to complete your set-up, including tools, items for attaching signage, and/or assistance moving your items.

You can view the rules of the event HERE

Sunday, October 1 from 3pm to 6pm (inside and outside) and Monday, October 2 from 8am to 11am (outside only). Breakdown and removal of materials starts after the Event has concluded, i.e., no earlier than 3pm on Sunday, and must be completed by no later than 6pm that evening or on Monday from 8am to no later than 11am.

Your booth space must be left in the same condition in which you found it. If you pack up and leave before the breakdown time, you may not be allowed to participate in future Prescott Valley Outdoor Summit events and will be charged a fee of $350.

You can view the rules of the event HERE

Swag Bag Materials
If you are a Sponsor or have opted in for the Swag Bag marketing opportunity, please provide up to 500 pieces of a branded item. Please do not provide anything that is too heavy or too big, no liquid or perishable items and we strongly discourage paper items. If you are providing a paper item, please offer an Event Special and put on a thicker card stock. If you need to mail your Swag Bag materials to us, they will need to be delivered to TBD coming soon.

If you would like to purchase the swag bag marketing opportunity, it will be $75 and can be done so through the reservation platform HERE.

1. Click on the space that you would like to reserve
2. Click the ‘RESERVE’ button
3. At this point you are able to add additional exhibitor badges, sponsorships and booth extras such as swag bag marketing.

Your booth space comes with 2 exhibitor badges, unless otherwise stated in the sponsorship package. These must be worn at all times, including during set-up and tear down. If you need additional badges, you can order them through our Registration Website ahead of time. Each additional badge is $20 and covers admission to the weekend event and access to the Exhibitor Kick off Party on Friday. Deadline to purchase extra TBD.

See more information for sponsorship packages HERE.

An Exhibitor Badge allows all the same benefits as an Outdoor Summit Weekend Warrior Pass but also grants access to the setup and teardown days and the Exhibitor Kick-off Party on Friday. An Outdoor Summit Weekend Warrior Pass allows you to take your time exploring and learning at the Prescott Valley Outdoor Summit over the weekend event. This pass is good for one weekend admission to the indoor and outdoor exhibit areas, beer garden, food trucks, kids zone, free seminars and free demonstrations.

All exhibitors will receive two Exhibitor Badges for the weekend, unless stated otherwise in sponsorship package. In order to purchase additional exhibitor badges, follow these steps during the registration process for your booth HERE:

1. Click on the space that you would like to reserve
2. Click the ‘RESERVE’ button
3. At this point you are able to add additional exhibitor badges, sponsorships and booth extras.

See more information for sponsorship packages HERE.

Information coming soon…

Registration includes:

• Booth space
• Customizable profile – registration map
• 1 dry camping spot for 2 people for 2+ nights (must register for in advance)
• Exhibitor Appreciation Kick-Off Party on Friday night
• 2 Exhibitors badges
• 2 Weekend Warrior wristbands
• Free designated exhibitor parking
• Event security

Please consider donating prizes to our raffle giveaways that will take place each day and be given out to attendees during the Event.

Prescott Valley Outdoor Summit will take place inside Findlay Toyota Center as well as the almost 20-acre lot to the northwest. Findlay Toyota Center offers food from Gabby’s Grill along the outer corridor of the event center and we are excited to host a Picnic Area with food trucks from around the state and a wonderful Beer Garden hosted by Founding Fathers Collective.

You can view the list of currently registered food trucks HERE.

Per Findlay Toyota Center Rules, Exhibitors are permitted to bring in home-made food, but restaurant food is not allowed. Food must be consumed by exhibitors only in the loading dock area. This will be strictly enforced.

The Exhibitor Appreciation Kick-off Party will be for all exhibitors on Friday, September 29th after load in. More information coming soon.

Anyone other than firearm exhibitors are forbidden from bringing firearms into the show. All firearm exhibitors must display firearms in cases and they must be secured in such a manner to prevent discharge. Gun sales are allowed only by Exhibitors with the proper licensing. All actions on all firearms to rendered inoperable using zip-tie through the chamber. Any firearms sold should be promptly stored in the purchaser’s vehicle.

Deadlines will be strictly enforced!

DATES: September 30 – October 1, 2023
LOCATION: Findlay Toyota Center and adjacent lot

SETUP: Friday, September 29, 8am to 5pm

SATURDAY END TIME: 5pm

SUNDAY END TIME: is 3pm

BREAKDOWN: Sunday, October 1 from 3pm to 6pm (inside and outside) and Monday, October 2, 8am to 11am (outside only)

• Deadline for other sponsor / marketing opportunities is September 1
• Deadline to add extra Exhibitor Badges is September 1
• Deadline to provide Proof of Insurance is September 1 – TBD
• Deadline for Exhibitor Registration is September 15
• Deadline to be a Presenter/Speaker is September 15
• Deadline for Swag Bag items to be received by event producers is September 22
• Deadline for receipt of sponsor / exhibitor provided banners (if purchased or included in your sponsorship package) for hanging is Friday, September 29 by no later than 11am
• Deadline for receipt of raffle items and banners is on load-in day, Friday, September 29 by no later than 11am.

You can find more detailed information in the Rules of Event.